Legal Tax Compliance Requirements
All countries have tax compliance laws and regulations. As a business software developer Development-X Ltd has specifically designed Ostendo to meet most of these requirements. The purpose of the information in this section is to bring to your attention any unique requirements specific to a country. These may be enacted laws, pending changes or common business practice.
Australian Registered BAS Agent Legal Requirements
A person setting up business software that helps a business client ascertain their GST liabilities (indeed any Tax Code field on the BAS form) needs to be registered to be legally installing and implementing Ostendo - Sales and Purchases GST configuration that is unique to the client environment. Please refer to the Australian Tax Practitioners Board website for more information www.tpb.gov.au
Alternatively, an Ostendo Consulting Partner can work under the direction of a Registered BAS Agent, with a Formal Agreement and Quality Assurance Process in place where the BAS Agent is ultimately legally liable for any such work performed by an Ostendo Consulting Partner.
ABC Business Solutions
Date:- 13 March 2015
ABC Business Solutions is an Ostendo Consulting Partner in Queensland and Western Australia with a team of qualified Accountants and registered BAS Agents. We, as a Company, have registered as a BAS Agent Company, providing RTO training, and checking for non BAS Agent environments. We provide this service to Ostendo Consultants, as long as we have full access to the Ostendo database file, and the accounting software file that Ostendo is mapped to (eg MYOB, QuickBooks QBi, etc), and a copy of the client’s previous BAS statement, and remote access (ABC uses Go To Meeting to access and assist clients via the internet).
ABC charges $170 plus GST per hour for this service. ABC cannot give a fixed time and fixed price. The Ostendo Consultant will sign our Terms and Conditions, and we will invoice the Consultant on 7 day trading terms. Both the Ostendo Consultant and their Ostendo Client will receive the Report.
If ABC writes a Report that requires changes to either the Ostendo file and/ or the Accounting file, then it is up to the clients Ostendo Consulting Partner to do the work, but the area of the Report ‘signing off’ the work covered by the legislation, will not be listed complete by ABC Business Solutions until the work is rectified.
ABC Business Solutions will not deal directly as a BAS Agent Entity with another Ostendo Consultants client. The legislation covers our relationship with the Consultant, and that is where our role will sit.
To find out more please contact this Ostendo Consulting Partner...
ABC Business Solutions
Suit 3, 20 Masthead Drive, Raby Bay
Phone: 1300 533 361
ABC Business Solutions project manages your customised Ostendo solution with Xero or MoneyWorks. We have a team that includes:-
With ABC Business Solutions you have Project Management that can include Business Development and CFO Services. Our team of Developers is run by a qualified Engineer.
ABC Business Solutions provides both skill and experience for a full ERP Solution, for small businesses or medium businesses requiring 30 plus users.
Our Ostendo solutions fulfil all the KPIs, Operational and Accounting requirements in the following industries;
ABC Business Solutions can provide on-site training and support in NT, QLD, NSW and WA, and remote solutions via Terminal Server anywhere in Australia. ABC also supports clients in Papua New Guinea (PNG) and the Pacific Islands.
ABC Business Solutions has been installing Ostendo Solutions for 9 years. From our beginnings in DOS Systems, and early Windows Systems, to 2014, there are 3000 businesses now running our solutions.
We provide FREE demonstrations via Web Meeting Software.
How to handle the New Zealand GST Tax Rate increase effective from 1 October 2010 in Ostendo
Ostendo Tax Codes
Firstly set-up a new Tax Code with a Tax rate of 15%. It would be advisable to use a code like ‘GST15’ so that it is obvious when entering orders & invoices.
Ostendo Tax Matrix
We have added an additional field in the Tax Matrix screen called ‘Effective From’, this allows for Tax rules to be defined for a specific effective from date. As an example let’s assume that you have an existing rule as follows:
You would now add a new rule for the effective date of 1/10/2010 with the new Tax code you have already defined:
Once this new rule has been added to the matrix, any transactions entered on or after the 1 October 2010 will default to the Tax Code ‘GST15’.
Ostendo Tax Code Mapping to Accounting Solution
After setting up the new Tax Code, you will need to export the Tax Codes so that the new code can be mapped to the appropriate Tax Code in your accounting system. To do this, click on the ‘Export Lookup Files’ in the ‘File-Accounting Link’ screen within Ostendo.
Important Note: For both Quickbooks and MYOB it is important to co-ordinate the mapping of the Tax codes with the update for each of these programs. Each have taken different approaches to handling the rate increase, so it is important to understand this.
Existing Open Orders & Tax Inclusive Prices in Ostendo
We have added a new screen called ‘Global Tax Code Change’ in the ‘System Configuration’ menu. From this screen you are able to retrospectively update all Open/Outstanding Sales, Job, Purchase Orders & Recurring Invoices in the system with the new Tax rules, and also update Tax inclusive prices for Items & Descriptors.
NOTE: This should be run on, or after the 1st October. If it is run before that date, it will use the Tax matrix rules – therefore no changes will be made.
Credit Notes in Ostendo
There are 2 main methods of generating a credit note (Reversing an existing Invoice, or using Direct Invoicing to manually create one).