Productivity Tip 17 – Matrix Sales Order Entry eg Apparel Industry

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A time-consuming activity in Order Entry occurs where Items with similar attributes are being added when each Item - along with its attribute - must be added to the Order individually.  Anyone who works with Clothing, Shoes, Sports Goods and similar products knows the inherent complication of dealing with large numbers of products that are similar but need to be tracked separately.  For example, a garment could have 8 colours in 7 sizes which results in 56 discrete Items for inventory tracking purposes.  By managing this inventory effectively your organisation can guarantee time savings, cut costs and increase opportunities to generate revenue.
A Matrix Order Entry function streamlines the management of Sales Orders and enables a user to quickly enter order quantities for items with similar attributes.  Traditionally this has been used in the Apparel Industry where the user simply calls up a Garment Style and enters Order Quantities against each Colour and Size combination into an Order Matrix from which Sales Order lines are immediately populated with individual Item Codes representing the Style/Colour/Size and Sell Price.  It is often referred to as the ‘Apparel Matrix’. However it can equally apply to any Product which has similar attributes such as 'Screws' which have various lengths and diameters, or Wood Panels which have predefined Length and Width.
Ostendo takes this Matrix Order Entry function a step further in that:
  • You can utilise the Matrix Order Entry against both Sales and Purchase orders once the Matrix Dimensions and Matrices have been setup in Inventory
  • It can be applied to 2 or 3 dimensional variants such as the Shoe having 'Fit' (Narrow, Standard, Broad) in addition to Colour and Size, or the Screw having 'Condition'  (Bright Steel, Galvanised Steel) in addition to Length and Diameter
  • Ostendo does not restrict the Matrix to Item Codes only.  You can also create an Order Matrix that equally applies to Descriptors.  For example you may have a 'Freight' Matrix which creates Descriptor Lines based on Travel Zones and Freight method (Overnight, Airfreight, Seafreight, etc). 
  • In addition you always have the option of switching back and forth between the Matrix and traditional sales order entry modes.

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